Enrollment & Program Policies

Academic Year 2026-2027 and Seasonal Programs

Effective August 2026  |  610-489-5595  |  spanishworkshopforchildren.com

Please read before registering. Enrollment reserves a place for the full period shown in registration. An installment plan divides the total tuition into payments; it does not create month-to-month enrollment. By completing registration, the registering adult agrees to these policies and any program-specific terms shown during checkout.

 

Important points at a glance

• Enrollment covers the semester, session, camp, or academic-year period shown in registration.
• Families may request up to two make-up classes per student during an enrolled semester or session, subject to space and program eligibility.
• Written notice is required for withdrawal. Before classes begin, refunds are reduced by $100 for half-day Spanish Immersion Preschool or $50 for all other programs. After classes begin, refunds, when available, are reduced by classes already held and a 10% administrative fee.
• Students and participating caregivers must stay home when ill and meet the return-to-class standards in Section 9.

1. Scope and acceptance

These policies apply to Spanish Workshop for Children, LLC (“SWC”) academic-year classes, seasonal sessions, camps, online programs, and adult programs unless a program description or signed agreement states otherwise. The specific program terms shown during registration are incorporated into the enrollment agreement.

The registering adult confirms that the information provided is accurate, that they are authorized to enroll the student, and that they will share relevant policies with any caregiver who brings or picks up the student.

2. Enrollment period and class placement

Enrollment Period: The semester, session, camp week, or academic-year period identified in the registration confirmation. Enrollment is for the entire Enrollment Period, or the remainder of that period when a student joins after it begins.

SWC may place or move a student based on age, Spanish experience, developmental readiness, class dynamics, and available space. Families will be contacted before a material schedule or program change whenever practicable.

Children must be within the stated age range as of the first day of the enrolled program unless SWC approves an exception.

3. Tuition, installments, and returned payments

Payment methods: SWC accepts the payment methods displayed during registration. Checks or money orders, when accepted by prior arrangement, should be payable to Spanish Workshop for Children.

Installments: The first installment is due at registration. Unless the registration schedule states otherwise, remaining installments are charged every four weeks to the card on file. Installments are a payment convenience for the total tuition and do not correspond to the number of classes in a particular month.

Returned payments: A $30 fee applies to a returned check or other unsuccessful payment. Families must promptly update expired or declined payment information. SWC may pause attendance when an account remains unpaid after notice.

Program-specific fees: Required books, workbooks, materials, registration fees, or partner-site fees are separate when listed. These fees are nonrefundable after the item has been ordered, distributed, or committed on the student’s behalf.

4. Discounts, referrals, and late enrollment

A 10% sibling discount is available for a second child from the same household when both children are enrolled during the same period. Other prepayment, multi-class, or promotional discounts apply only as displayed at registration and may not be combined unless SWC states otherwise.

A family may receive a $25 credit toward a future SWC class or camp for each new family that enrolls through its referral. Referral credits cannot be applied to the current semester or season and have no cash value.

When late enrollment is available, tuition may be prorated from the approved start date. Proration may require office registration and may not be available through the online registration system.

5. Withdrawal, credits, and refunds

A parent, guardian, or adult student must submit a withdrawal request in writing through the SWC office email or contact form. A withdrawal becomes effective when SWC receives the written request; it is not retroactive.

Before classes begin: If SWC receives written withdrawal before the student’s first scheduled class, SWC will refund tuition paid, less $100 for half-day Spanish Immersion Preschool or $50 for all other programs. Any separately listed nonrefundable fees also remain nonrefundable.

After classes begin, if a refundable balance remains, the family may request one of the following:

• Future credit: Tuition paid, less the value of classes held through the effective withdrawal date and any nonrefundable program-specific fees.
• Refund: Tuition paid, less the value of classes held through the effective withdrawal date, any nonrefundable program-specific fees, and a 10% administrative fee applied to the remaining refundable balance.

Classes are counted through the effective withdrawal date whether or not the student attended. Discounts may be recalculated if the withdrawal changes the family’s eligibility. Approved refunds may take up to four weeks to process and are returned to the original payment method when possible.

6. Family absences and make-up classes

For eligible weekly group classes, a student may request up to two make-up classes during each enrolled semester or session. Make-ups are a courtesy, not a guaranteed entitlement, and are subject to:

• advance notice whenever possible;
• space in a comparable class for the student’s age and level;
• completion during the same Enrollment Period; and
• teacher and office approval.

Unused make-ups cannot be refunded, credited, transferred to another student, or carried into a later Enrollment Period. Camps, preschool, private lessons, after-school partner programs, and special events may have different make-up rules stated at registration.

7. SWC cancellations, holidays, weather, and emergencies

SWC cancellation: If SWC cancels a class because an instructor is unavailable or for another reason within SWC’s reasonable control, SWC will first attempt to provide a rescheduled class, an approved class at another time, or an online alternative. If no reasonable replacement is offered, SWC will provide a prorated credit or refund for the canceled class.

Scheduled holidays: Published holiday closures and breaks are built into the program calendar and tuition. They are not canceled classes and do not create a make-up, credit, or refund.

Weather and circumstances beyond SWC’s control: SWC may close, delay, move online, relocate, or adjust a program because of severe weather, unsafe travel conditions, utility failure, public-health order, host-site closure, fire, flood, or another circumstance beyond its reasonable control. SWC will communicate changes as promptly as practicable and may offer an alternative when feasible. To the fullest extent permitted by law, these interruptions do not require a refund or credit.

8. Caregivers, drop-off, pick-up, and toileting

Toddler programs: One parent or caregiver must remain with each child for the full class and is responsible for active supervision. Caregivers are encouraged to participate in Spanish alongside the child.

Drop-off programs: Once a child is checked in, the caregiver should leave unless the program permits observation or SWC has approved an accommodation. A caregiver may observe designated first-day, last-day, or scheduled observation periods quietly and without disrupting the class.

Pick-up: Children are released only to adults authorized by the family. SWC may request photo identification. Families must arrive on time; repeated or significant late pick-up may result in additional charges disclosed by the program or a review of continued enrollment.

Toileting: Toileting requirements vary by program and are stated in the program description or registration materials. Families must accurately disclose a child’s toileting needs and discuss any required support with SWC before the program begins.

9. Health, illness, allergies, and emergency care

Students and participating caregivers must be well enough to participate comfortably and safely. Do not attend with a fever, repeated vomiting, significant diarrhea, worsening respiratory symptoms, uncovered draining sores, or another potentially contagious condition.

A student may generally return when fever-free for at least 24 hours without fever-reducing medicine, symptoms are improving overall, vomiting has resolved overnight with the ability to keep down food and liquids, and diarrhea has improved without accidents. SWC may follow updated guidance from public-health authorities or require medical clearance in particular circumstances.

Families must disclose allergies, medical conditions, developmental needs, and emergency instructions that could affect safe participation. If a student becomes ill or is injured, SWC will contact the family and may require prompt pick-up. In an emergency, SWC may call 911 and seek emergency care when a parent or guardian cannot be reached; the family remains responsible for resulting medical expenses.

10. Safety, behavior, and personal property

Students, families, and caregivers are expected to treat other participants, staff, host-site personnel, and property respectfully. SWC may use developmentally appropriate redirection, contact the family, require early pick-up, or suspend participation when behavior creates a safety concern or repeatedly prevents the group from learning.

SWC will make reasonable efforts to partner with families before ending enrollment for behavior or safety reasons. If SWC ends enrollment, unused tuition will be handled under Section 5 unless a separate signed agreement or damage obligation applies.

Please label personal items. SWC and its host locations are not responsible for ordinary loss, theft, or damage to personal property, except as required by law.

11. Photographs, video, and privacy

SWC may photograph classroom work or activities for private educational documentation and communication with enrolled families. Identifiable photographs or video used on SWC’s website, social media, advertising, or other public marketing require the photo/video choice recorded during registration.

Declining public marketing permission will not affect enrollment. A parent or guardian may withdraw permission prospectively in writing; SWC cannot always retrieve materials already printed, published, or shared before the withdrawal was received.

Families and visitors may not photograph, record, or publish images of other students without permission from those students’ families and SWC.

12. Online programs and recordings

Families are responsible for a suitable device, internet connection, and safe learning space. An individual family’s equipment or connectivity problem does not create a refund or make-up right. If an SWC technical problem prevents the class from operating, the class will be handled as an SWC cancellation under Section 7.

Online classes may not be recorded, photographed, screen-captured, shared, or rebroadcast without prior written permission from SWC and every identifiable participant.

13. Curriculum and materials

SWC’s curriculum, lesson plans, activities, publications, recordings, and original materials are protected intellectual property. Enrolled families may use materials provided to them for personal, noncommercial learning at home. Materials may not be copied, distributed, sold, posted publicly, used to teach others, or adapted for another program without written permission from SWC.

14. Participation risks and responsibility

SWC programs may include movement, active play, art, sensory materials, outdoor activities, and other ordinary learning experiences. The registering adult acknowledges the ordinary risks inherent in participation and agrees to follow safety instructions and disclose information needed for safe participation.

To the fullest extent permitted by applicable law, the registering adult assumes those ordinary risks and agrees to release and hold harmless SWC, its owners, employees, contractors, and host locations from claims arising solely from those inherent risks. This provision does not waive any right or responsibility that cannot lawfully be waived. A program-specific signed release or emergency authorization, when required, remains part of the enrollment agreement.

15. Policy updates and questions

SWC may update these policies to respond to operational, legal, health, safety, or program changes. Material changes affecting an active enrollment will be communicated to families and applied prospectively when reasonably possible.

Questions about enrollment, payments, placement, accommodations, or these policies are welcome. Contact Spanish Workshop for Children at 610-489-5595 or through the contact form at spanishworkshopforchildren.com.

Family acknowledgment By submitting registration, the registering adult confirms that they have read, understood, and agreed to these Enrollment & Program Policies and any program-specific terms presented during registration.

 

Last updated: August 2026